PRIVATE PARTIES
At Rochdale Golf Club we offer our function rooms for hire for both member and non-member events. Our function area can be segregated in to one room (the restaurant area) or two rooms (the restaurant and central bar area).
The rules for holding private parties are as follows:
1. All non-member functions must be sponsored by a current Rochdale Golf Club member. The sponsoring member must be present at the function and the sponsoring member will be totally responsible for the behaviour and actions of guests during the function.
2. Junior members may not sponsor room hire bookings
3. All non-member functions will be subject to full room hire charges as listed below.
4. All functions will be subject to a deposit which is payable at the time of booking and will be refunded in full immediately after the event subject to the terms & conditions
Listed below.
5. Room hire will be free of charge for full members and discounted as shown below for other membership categories providing that the function is for the member or the member’s immediate family defined as the following:
Grandparents
Parents
Spouse
Children
Grandchildren
Siblings
6. Hire of the Clubhouse for 18th/21st functions is not permitted without specific approval from Council. Children’s parties are NOT allowed.
7. All function catering must be via the Club’s own caterer. No outside catering is permitted.
The Council reserves the right to amend any of the above-mentioned conditions without prior notice.
If you wish to hold a private function or would like more information, please contact the Club Office on 01706 643818 (option 2) or email office@rochdalegolfclub.co.uk
General Event Hire
Please contact office@rochdalegolfclub.co.uk or phone 01706 643818 Option 1 or 2 for current prices and availability
Weddings:
Please contact office@rochdalegolfclub.co.uk or phone 01706 643818 Option 1 or 2 for current prices and availability.
Listed below are qualifications for discounted room hire charges:-
General Event Hire
Full male and Full Lady Members (incl. senior citizens) 100%
5 Day Male and Restricted Lady Members 50%
All other membership categories 20%
Weddings
Full Members 50%
Social Members 20%
A minimum of 50 people per room are required to qualify for the above rates.
Room Hire Terms and Conditions
1. Fair Trading Terms
Rochdale Golf Club Limited (“The Club”), requests that Clients are aware of the following terms and conditions for private reservations or events (eg. conferences, meetings, exhibitions, functions, banquets and other group bookings), to the exclusion of all/any other terms and conditions and subject to English Law.
2. Reservations.
A booking is only guaranteed when confirmed in writing by email or letter.
Deposit/Payments
The Club will require a deposit (room bond) unless agreed otherwise and this should be paid within fourteen days of booking – the Club will treat the reservation as unconfirmed until the deposit has been received.
Deposits will be repaid in full after the date of the event once it has been confirmed by the Bar Manager that no damage was caused, no extra cleaning was required and that the room hire terms & conditions were not breached in anyway.
The Club will issue a Room Hire Invoice (where applicable) one month prior to the event date, this must be paid in full to the Club Office within fourteen days of receipt.
3. Cancellation Charges
In the unfortunate event that it is necessary for you to cancel your reservation(s), please ensure you notify us as soon as possible, either in writing or by email to the above address.
The Club will withhold all or part of the paid deposit (room bond) based on the following criteria:
For All Bookings (Events, Conferences or Functions) | Percentage of Deposit Retained by the Club |
Cancellation more than 6 months prior to function date | 50% |
Cancellation less than 6 months prior to function date | 100% |
The Club will endeavour to mitigate any loss, but any resulting costs (eg. advertising, commissions) will be included.
4. Cancellation by the Club
The Club reserves the right to cancel any reservation under the following conditions: a) the Club or any part of it is closed due to circumstances beyond its control, b) the Client becomes insolvent or enters into liquidation or receivership, c) to avoid a breach of these conditions, d) if it may prejudice the reputation, or cause damage to the Club. In any of these circumstances, the Club will refund any advance payments, but will have no further liability to the Client.
5. Variations
The Club must agree any variations to the details of the reservation(s) of any kind. Any price variations beyond the control of the Club (eg. VAT increase) will be passed to the Client. The Club reserves the right to make changes to any aspect of the reservation where this is essential to the Club’s operation, and will endeavour to notify the Client accordingly.
6. Responsibility
The Club cannot accept responsibility for the property of the Client or guest, on any part of the premises, whether internal or external, and Clients are advised to consider third party personal or group insurance as applicable. It is the Client's responsibility to ensure that the behaviour of your guests meets the expected standards of the Club at all times. Issues of swearing, abuse towards staff, smoking within the non smoking areas, non-members entering the “Members' Only” area and encroaching on the playing areas of the course will not be tolerated. If any such issues arise you will be asked by the appointed responsible member of staff to restore order immediately. Failure to comply with this instruction could a) result in your bond being withheld and b) the bar being closed and all guests being asked to leave the building.
7. Client’s Use of the Club/Damage
The Client is responsible for any damage caused to Club property, furnishings, fittings or equipment, or by any member of their party, sub-contractor or guests. The Club will require immediate payment to remedy any damage caused. It is recommended that appropriate insurance is obtained to cover any liability. Alterations may not be made to the fabric of the Club without consent from the Club. All Clients must comply with the regulations of the Club, whether internal or enforced by third parties, including licensing, health and safety, and fire. Clients may not consume food or drink within the Clubhouse or boundary which has not been supplied by the Club or its authorised Caterers. Any advertising material incorporating images or logos of the Club, must be agreed by the Club prior to use.
8. Members' Only Area
1. All Members (including the event sponsor) are permitted entry to the “Members' Only” area whilst attending a private function.
2. As a member of the Club, you agree to waive your rights to sign a non-member (or multiples of) as your guest/s to enter the “Members Only” area of the Club.
These agreements remain valid for the duration of your event.
9. Dress Code
There will be no formal dress code restrictions for the event. However, we ask you to be mindful that Members of the Club comply with a dress code and therefore request that you suggest to your guests that “Smart Casual” dress should be worn.
10. Provision of live or recorded music
All doors and windows, including entry to the balconies, must remain closed at all times whilst live or recorded music is being played. Once again, abuse towards the staff with regard to this issue will not be tolerated and may result in the bar being closed and all guests being asked to leave the building. In this eventuality, no refund will be given.